Administrative Staff Job Application

Career

Administrative Staff Job Application

General Qualifications:

Education: At least high school graduate, preferably graduated from related departments of universities (Business Administration, Office Management, etc.)

Experience: At least 1 year of experience in similar positions.

Organization and Planning Skills: Able to organize in-office business processes, successful in business follow-up and time management.

Communication Skills: Ability to communicate effectively both verbally and in writing, competent in customer relations and team communication.

Computer Skills: Proficient in MS Office programs (Word, Excel, PowerPoint) and office management systems.

Problem Solving: Able to produce fast and effective solutions to the problems encountered, exhibiting a proactive approach.

Attention and Detail Orientation: Able to carry out office operations completely by paying attention to details.

Multitasking: Able to organize more than one job at the same time and work under pressure.

Confidentiality and Reliability: Attaches importance to the confidentiality of in-office information and shows sensitivity in this regard.

Job Description:

Office Management: Ensuring the daily operation and organization of the office, procurement and follow-up of necessary office supplies.

Customer Relations: Responding to incoming customer requests, managing telephone and e-mail traffic, ensuring customer satisfaction.

File and Document Organization: To organize, file and archive the documents required for translation procedures.

Work Follow-up and Coordination: To follow up translation projects and ensure coordination between translators and clients.

Invoices and Payments: Preparing invoices, following up payment processes and working in cooperation with the accounting department.

Meeting and Appointment Organization: Organizing internal and external meetings and arranging appointments.

Reporting: Providing regular reports on office activities to the management.

Communication Management: Preparing necessary correspondence and official documents and forwarding them to the relevant units.

Support Services: Providing administrative support for translation projects carried out in the translation office and making necessary organizations to facilitate the work of translators.